Sheet 02 / 03 — Inspections
Structured site checks. Clearer records.
Most site checks are done properly and recorded inconsistently. A repeatable structure turns the same walk-round into something you can compare, search and act on.
- Check
- Note
- Photo
- Follow up
- Complete
- Sign
Sheet 02 / 03 — A
What a structured check produces.
The value is not in ticking boxes. It is in what exists afterwards: a consistent record with the context, the evidence and the outstanding items attached.
- 01
Repeat checklists
The same check, structured the same way each time, so records from different weeks can actually be compared.
- 02
Questions
Checklist items defined to suit the activity rather than forced into a generic template.
- 03
Status
A clear recorded outcome for each item, stated in words as well as shown by colour.
- 04
Notes
Context against the item it relates to, captured while standing in front of it.
- 05
Photos
Photographs attached to the specific item rather than to the check as a whole.
- 06
Follow-up
Items needing action carried forward rather than disappearing when the form is submitted.
- 07
Completion
A recorded point at which the check was finished, with whatever remained outstanding.
- 08
Sign-off
Where configured, a sign-off step recorded against the completed check.
Inspection workflow
- 01 Open check
- 02 Record status
- 03 Add note
- 04 Attach photo
- 05 Assign follow-up
- 06 Complete
- 07 Sign
Sheet 02 / 03 — B
Turn repeat site checks into structured records.
The same walk-round, done weekly, written differently every time. A repeatable checklist produces records you can actually compare, search and follow up.
Weekly site check
Check INS-1140Illustrative interface — example data
| Item | Status | Comment | Evidence |
|---|---|---|---|
| Access | Pass | — | — |
| Housekeeping | Attention | Material stacked in walkway | 2 photos |
| PPE | Pass | — | — |
| Work area | Issue | Edge protection to be reinstated | 1 photo |
| Equipment | Pass | — | — |
| Documentation | N/A | Not applicable to this visit | — |
- Pass
- Attention
- Issue
- Not applicable
Comments · Evidence · Follow-up · Completion · Sign-off
Sheet 02 / 03 — C
Checklists are only as good as the person completing them.
A structured record improves consistency. It does not make a check correct, complete or sufficient.
The checklist headings used throughout this website — access, housekeeping, PPE, work area, equipment, documentation — are generic illustrative labels. They exist to show how a structured check behaves, not to suggest a standard set of items that suits every activity.
Checklists should be designed around the actual work, the actual site and the actual risks involved, by people competent to do that. Where a particular type of inspection must be carried out by a specified competent person, that requirement is unaffected by the software used to record it.
Recording a check in Built Still does not make a site safe and does not establish compliance with any legal duty. It creates a record that the check was carried out and what was found.
Next step
What does your weekly site check look like today?
Tell us which checks your teams repeat, how they are currently recorded, and what happens to the items that need following up.